Practical Tools & Templates
Quick-access tools with short explanations. Adapt locally as needed.
Module progress: 0/11 completed
Each tool below can be opened as a printable template or downloaded as a Word file.
These templates are intentionally practical, short, and ready to adapt in your local mentoring context.
A. Programme Setup ▾
Kick-start the relationship with clarity and shared expectations.
Mentoring Agreement / Plan
For: Mentor & Mentee · Use: first meeting
Defines meeting rhythm, boundaries, confidentiality, and first goals.
Goal-Setting Worksheet
For: Mentor & Mentee · Use: first 1–2 weeks
Simple prompts to turn priorities into small, realistic actions.
First Meeting Agenda & Prompts
For: Mentor · Use: first meeting
Light structure for introductions, expectations, and next-step planning.
Matching Matrix & Bias Check
For: Coordinator · Use: matching phase
Objective criteria (location, language, interests, availability) plus a quick bias scan.
B. Monitoring & Support ▾
Keep momentum with light-touch check-ins, clear support routes and simple learning records.
Monthly Check-in Form – Mentor
For: Mentor · Use: early / mid / pre-closing check-ins
Short prompts for a 5–10 minute contact on rhythm, barriers, mentor wellbeing and one small next step.
Monthly Check-in Form – Mentee
For: Mentee · Use: early / mid / pre-closing check-ins
Simple, plain-language questions on safety, comfort, meeting rhythm, activities and wishes for the next month.
Light Data Log (Monitoring & Learning)
For: Coordinator · Use: ongoing
Sheet to note check-ins, short “barrier → support” examples and follow-up dates.
Mediation & Rematch Script
For: Coordinator · Use: when issues persist
Step-by-step prompts for reset conversations, rematch decisions, and no-fault communication.
C. Planning Activities & Safety ▾
Structure active meetings and keep inclusion and safety front and centre.
Session Planning Sheet
For: Mentor/Coach · Use: before sessions
Goals, accessibility notes, materials and safeguarding reminders.
Activity Participation Log
For: Coordinator · Use: ongoing
Attendance and activity notes for monitoring and reporting.
D. Empowerment & Networking ▾
Help mentees build social capital and plan for life beyond mentoring.
Network Mapping Tool
For: Mentor & Mentee · Use: early & mid-programme
Visual map of people, services, and places that can support the mentee.
My Club Integration Plan
For: Mentee · Use: final month
Concrete next steps for joining clubs, activities and local opportunities.
E. Intercultural Communication & Reflection ▾
Normalize difference, reduce misunderstandings, and strengthen shared learning.
Cultural Awareness Reflection Sheet
For: All roles · Use: training & pair sessions
Prompts to surface values, communication assumptions and comfort zones.
Communication Style Mapping
For: Mentor & Mentee · Use: early phase
Direct/Indirect × Formal/Informal mapping with practical discussion cues.
F. Programme-Level ▾
Build structures that sustain quality, inclusion, and continuity.
Mentor Training Log
For: Coordinator · Use: ongoing
Attendance, topics, and feedback notes for continuous improvement.
Intercultural Communication Audit
For: Management/Coordination team · Use: periodically
Review materials, processes and feedback channels to strengthen inclusion quality.
Reflection Note
Which 2–3 tools will you introduce first in your setting, and why?